Outbound Emails – Suggested Language

Outbound message #1, requesting cooperation.

Deployment date: Oct. 14, 2025

Sender Line: [Organization Name]

Subject Line:  Inviting your input on future ticket packages and membership plans

Dear [FNAME],

Many arts organizations are thinking creatively about different kinds of ticket packages and memberships that serve the varying needs of community members.

I’m writing to invite your participation in a survey that assesses interest in different kinds of memberships and other group activities that might be offered in the future.

Results will inform our thinking about the relationships we offer moving forward.

The survey takes on between 10 and 12 minutes to complete.

Your responses are anonymous.

Our privacy policy is available here. This is strictly research – no sales or fundraising is involved.

After completing the survey, you’ll be redirected to a webpage with selected results, so that you might compare your answers with those of other survey takers.

Thank you in advance for your consideration.

[embed link:] Here’s the link.

Sincerely,

[Name]

[Title]

P.S. If the above link to the survey is not active, please cut and paste the following link into your browser address line: [insert link]

Outbound message #2, reminder message.

Deployment date:  Oct. 17, 2025

Sender Line: [Organization Name]

Subject Line:  Last chance to participate in the membership survey!

Dear [FNAME],

I contacted you several days ago with a request to take an important survey. 

Would you consider participating? Time is of the essence, as the survey closes on Monday night.

The questions explore you’re your feelings about ticket packages and groups you might join.

Your answers would be extremely helpful to [organization]. No sales or fundraising is involved.

[embed link:] Here’s the link.

Sincerely,

[Name]

[Title]

P.S. If the above link to the survey is not active, please cut and paste the following link into your browser address line: [insert link]